Always know
who has what.
Check items out to people, crews, or job sites. Check them back in when they return. Every movement is logged. No clipboards, no spreadsheets, no guessing.
How it works
Scan or select an item
Use your phone camera to scan a barcode or QR label, or search by name. Takes 2 seconds.
Assign to a person or site
Pick who's checking it out and where it's going — a crew member, job site, department, or building.
Check it back in
When the item comes back, scan again to check it in. The full history is logged — who had it, when, and for how long.
The problem with clipboards and spreadsheets
Without check-in/check-out:
- ✕“Who has the laser level?” — nobody knows
- ✕Tools disappear and nobody is accountable
- ✕Insurance claims denied — no proof of what was taken
- ✕Clipboards get lost, spreadsheets go stale
- ✕Money wasted re-buying tools that were just misplaced
With InventoryQuick:
- ✓Scan to check out — name, date, and location logged instantly
- ✓Everyone knows their name is on record
- ✓Full audit trail for insurance and compliance
- ✓Real-time visibility from any phone
- ✓No per-user fees inside your tier — up to 15 users on Business
Who uses check-in / check-out
Construction tools across job sites
Track which crew has which tools at which site. When a rotary hammer goes missing, you know exactly who checked it out last.
Church AV and event equipment
Projectors, microphones, and speakers move between services, events, and off-site. Check-out tracks who has what and when it's due back.
Medical devices between exam rooms
Portable monitors, diagnostic tools, and shared equipment move between rooms and floors. Know exactly where every device is.
Rental and loaner equipment
Track items loaned to customers, employees, or partner organizations. See what's out, what's overdue, and what's available.
School Chromebooks and lab equipment
Check out laptops, tablets, and lab kits to students or classrooms. Know who has what when devices go missing.
Property maintenance tools
Maintenance crews share tools across properties. Check-out prevents the "I thought you had the drill" problem.
Why teams switch from clipboards
Full audit trail
Every check-out and check-in is logged with who, what, when, and where. Pull up the history for any item in seconds.
Accountability without micromanaging
People take better care of items when their name is attached. Shrinkage drops when there's a record.
Insurance documentation
After a theft or loss, show your insurance company exactly what was checked out, to whom, and its value.
No special hardware
Works with any smartphone. Print QR labels on a standard label printer, or use existing barcodes.
No per-user fees
Everyone on your team can check items in and out. You don't pay more as your team grows.
Works across locations
Track items moving between warehouses, job sites, buildings, vehicles, or departments.
Available on Pro and up
Check-in/check-out is included on the Pro plan and up, from $49/mo (3 users). Business ($149/mo) covers 15 users and Enterprise is unlimited — all with no per-user fees inside your tier.
Compare: ShareMyToolbox charges $100/mo + $10 per additional user (sold in 5-user blocks).
Frequently asked questions
Do I need special hardware for check-in/check-out?
No. Any smartphone with a camera works. You can scan barcodes or QR codes, or simply search for items by name.
Can I see the full history of who had an item?
Yes. Every check-out and check-in is logged with the person, location, date, time, and optional notes. You can pull up the complete history for any item.
Is there a limit on how many people can check items out?
No. InventoryQuick has no per-user fees inside your tier. Up to 15 users on Business ($149/mo) and unlimited on Enterprise can all use check-in/check-out without additional cost.
Can I set items as overdue?
Yes. Add an expected return date at check-out, and InventoryQuick flags anything past due as overdue and emails the account owner a daily overdue summary. You can also filter to see which items have been out the longest.
How is this different from a spreadsheet sign-out sheet?
A spreadsheet requires manual updates and is always out of date. With InventoryQuick, scanning takes 2 seconds and the record is instant, timestamped, and searchable. You also get photos, condition tracking, and multi-location visibility.
Stop losing track
of who has what.
7-day free trial. Cancel anytime. Set up in 5 minutes.
7-day free trial · Cancel anytime · Plans from $19/mo