Replacing Stocky's Purchase Orders: What Actually Works

Of everything Stocky did, the purchase-order workflow is the piece Shopify's native admin replaces least. When Stocky stops working on August 31, 2026, merchants who lived in its PO screen lose a complete loop: raise a PO, email it to the supplier, receive what arrives, and watch costs and stock update. This post is about what that loop actually consists of — and what to check in any replacement so you don't discover a gap mid-reorder in September.

⚠️ Your real PO deadline is around 17 August, not the 31st. Shopify's migration guidance says to stop creating new purchase orders in Stocky about 14 days before August 31, 2026, and to receive and close every open, in-transit PO before then. Anything still on the water after that is a manual reconciliation. (Shopify's migration page)

What Stocky's PO workflow actually did#

A working purchasing loop has five parts, and it's worth naming them because tools love to claim "purchase orders" while shipping only part one:

1. Create the PO — line items, quantities, costs, against a supplier record
2. Send it — an emailed PO the supplier can act on, with real totals
3. Receive against it — including *partial* receipts, because suppliers short-ship constantly; the PO stays open for the backorder
4. Update costs — what you actually paid flows into your cost tracking, not just the first price you ever typed
5. Update stock — received quantities land in inventory (and, if you sync, back in Shopify)

Shopify's own migration guidance points merchants to native admin features for parts of this, but the native tooling has no supplier records, no emailed POs, and no receiving workflow — which is why "just use Shopify admin" reviews from migrating merchants read the way they do.

The checklist for any replacement#

Whatever tool you evaluate, test these five against a real order in the trial — not the marketing page:

• Partial receipts: receive 40 of 100 units. Does the PO stay open for 60? Does stock show 40?
• Supplier emails: does the supplier get a usable PO with correct totals (including tax, if you're in a GST/VAT country)?
• Cost behavior: after receiving at a new cost, what does the item's cost show — last cost, average cost, or the stale original?
• Reorder points: can the tool tell you *when* to raise the next PO, or does it wait for you to notice?
• Stock flow: where do received quantities land, and how do they reach your store?

How InventoryQuick covers the loop#

InventoryQuick was built with this exact workflow at the center, and the purchasing loop is included from the $19/mo Starter plan: PO creation against supplier records, emailed POs with tax-aware totals (set a GST/VAT rate once and the PO shows subtotal, tax, and the inclusive total your supplier's invoice will match), partial receipts that keep the PO open for the backorder, and both last-cost and average-cost tracking updated on every receive. Reorder-point alerts tell you when to raise the next one.

Connecting your Shopify store — so received stock pushes back to Shopify and quantities stay in sync both ways — is on the Pro plan at $49/mo. Either way, you can run the five-part checklist above inside the 7-day full-access trial with your real catalog: the Shopify product export imports automatically, so setting up a genuine test order takes minutes.

Before you start: get your data out#

If you haven't exported yet, do that first — especially your PO history (it exists only inside Stocky) and your supplier list (which has no export at all and must be copied by hand). The full checklist is in our Stocky data export guide. Then pick your replacement with enough runway to run both tools in parallel for a week — the merchants who struggle are the ones who start on August 28.